This Privacy Policy Agreement (hereinafter referred to as “the Agreement”) is entered into as of May 6, 2025, by and between VitalyBook.com, the personal author website managed by Vitaly Magidov (hereinafter referred to as “VitalyBook.com,” “we,” “us,” or “our”), and all users, visitors, and contributors accessing or interacting with the website (hereinafter referred to as “Users,” “you,” or “your”). This Agreement sets forth the terms and conditions governing the collection, use, storage, and protection of personal and non-personal data on VitalyBook.com, in accordance with applicable U.S. (including CCPA), European (GDPR), and other international privacy regulations. By accessing or using VitalyBook.com, you acknowledge and agree to the practices described herein.

Definitions

  1. “VitalyBook.com” refers to the personal author platform operated and managed by Vitaly Magidov, accessible globally via the internet, and not formally registered as a company.
  2. “User(s)” means any individual or entity who visits, accesses, interacts with, or submits information to VitalyBook.com, including readers, subscribers, commenters, and contributors.
  3. “Personal Information” refers to any data that can identify an individual, such as names, email addresses, and messages submitted through contact forms, newsletter subscriptions, or comments.
  4. “Non-Personal Information” means data that does not directly identify an individual, including but not limited to browser type, device information, IP addresses, referring pages, session duration, and behavioral analytics.
  5. “User-Generated Content” refers to any content submitted by Users, including comments, messages, and other materials posted on the website.
  6. “Cookies and Tracking Technologies” means small data files and analytics tools (such as Google Analytics and Google AdSense) used to collect information about website usage and enhance user experience.
  7. “Data Processing” refers to any operation performed on personal or non-personal information, including collection, storage, use, analysis, sharing, or deletion.
  8. “Service Providers” means third-party entities engaged by VitalyBook.com to assist in website operation, analytics, advertising, or communication, subject to confidentiality obligations.
  9. “Applicable Laws” includes all relevant privacy and data protection regulations, such as the California Consumer Privacy Act (CCPA), General Data Protection Regulation (GDPR), and other international standards.
  10. “Consent” means the voluntary agreement by Users to the collection and processing of their personal information as described in this Agreement.
  11. “Newsletter” refers to periodic email communications sent to Users who have opted in to receive updates, news, or promotional content from VitalyBook.com.
  12. “Children” means individuals under the age of 13, in accordance with the Children’s Online Privacy Protection Act (COPPA) and similar international laws.

These definitions are intended to clarify the terms used throughout this Agreement and ensure a clear understanding of the rights and obligations of both VitalyBook.com and its Users.

Overview and Purpose

  1. Purpose of this Policy: This Privacy Policy explains how VitalyBook.com collects, uses, stores, protects, and processes personal and non-personal data from users. VitalyBook.com is committed to safeguarding your privacy and ensuring the security of your information.
  2. Commitment to Transparency: VitalyBook.com values your privacy and is committed to being transparent about its data handling practices. This policy provides a clear and comprehensive overview of how your information is managed.
  3. Types of Data Covered: This policy applies to both personal information (such as names, email addresses, and user-submitted content) and non-personal information (such as browser type, device information, IP addresses, and website usage data).
  4. Purposes of Data Processing: VitalyBook.com collects and processes data to improve user experience, enhance website functionality, facilitate communication (including newsletters and responses to inquiries), optimize the website, analyze traffic, and ensure website security.
  5. User Rights: Users have rights regarding their personal data, including the right to access, correct, delete, and restrict the processing of their data. For more information, refer to the ‘Your Rights’ section of this policy.
  6. Contact Information: Contact details for privacy-related inquiries are available on the website’s contact or privacy page.

Legal Basis for Processing

  1. Introduction to Legal Bases
    VitalyBook.com processes personal data only when there is a valid legal basis. The main legal bases for processing are your consent, our legitimate interests, and legal compliance.
  2. Consent
    2.1. We rely on your consent for specific activities, such as:
    (a) Sending newsletters and updates about Vitaly Magidov’s books, blog posts, and related content;
    (b) Providing personalized marketing communications;
    (c) Tracking user behavior for advertising purposes, including through Google AdSense.
    2.2. Consent is always:
    (a) Freely given;
    (b) Specific to each processing activity;
    (c) Informed, with clear information about what data is collected, how it is used, and who it is shared with;
    (d) Unambiguous, requiring a clear affirmative action (such as ticking a checkbox).
    2.3. You may withdraw your consent at any time by clicking the unsubscribe link in any email or by contacting us at .
    2.4. We do not knowingly collect personal information from children under 13. If we ever need to collect data from children, we will obtain verifiable parental consent as required by law.
  3. Legitimate Interests
    3.1. We process personal data based on our legitimate interests for activities necessary to operate and improve VitalyBook.com, including:
    (a) Website optimization and functionality;
    (b) Analyzing website traffic and usage patterns;
    (c) Preventing fraud and abuse;
    (d) Ensuring website security.
    3.2. We have assessed that these interests do not override your rights and freedoms.
    3.3. You have the right to object to processing based on legitimate interests. To exercise this right, contact us at .
    3.4. We use cookies and analytics tools based on our legitimate interests to understand how visitors use our website and to improve its functionality. You can manage your cookie preferences through your browser settings.
  4. Legal Compliance
    We may process your personal data when required to comply with applicable laws and regulations, such as responding to legal requests from authorities or fulfilling tax obligations.
  5. Data Minimization and Purpose Limitation
    We only collect and process personal data that is necessary for the purposes described in this Privacy Policy.
  6. User Rights and Control
    You have rights regarding your personal data, including the right to access, correct, delete, restrict processing, and object to processing. For more details, see the “User Rights” section of this Privacy Policy.
  7. Summary of Legal Bases
    In summary, we rely on your consent, our legitimate interests, and legal compliance as the legal bases for processing your personal data.
  8. Contact Information
    If you have questions about the legal basis for processing your personal data, contact us at .
  9. Regular Review
    We regularly review and update this Privacy Policy to ensure compliance with applicable laws and best practices.

 

User Rights

  1. Scope of User Rights

1.1 Users have the following rights regarding their personal information collected and processed by VitalyBook.com:
(a) Right to Access: Request confirmation of whether personal data is being processed and obtain a copy of such data.
(b) Right to Rectification: Request correction of inaccurate or incomplete personal data.
(c) Right to Erasure (Right to be Forgotten): Request deletion of personal data under certain circumstances.
(d) Right to Restriction of Processing: Request limitation of processing of personal data in specific situations.
(e) Right to Object to Processing: Object to processing of personal data based on legitimate interests or for direct marketing purposes.
(f) Right to Data Portability: Receive personal data in a structured, commonly used, and machine-readable format and transmit it to another controller, where technically feasible.

  1. Right to Access

2.1 Users may request access to their personal data by contacting VitalyBook.com via the contact form on the website or by email at [email protected].
2.2 Users must provide sufficient information to verify their identity, including full name, email address, and any other information necessary for verification.
2.3 VitalyBook.com will provide the requested data in an electronic format (such as PDF or CSV).
2.4 VitalyBook.com may refuse repetitive, manifestly unfounded, or excessive requests, as permitted by law.

  1. Right to Rectification

3.1 Users may request correction of inaccurate or incomplete personal data by emailing [email protected] with “Data Correction Request” in the subject line.
3.2 Users must specify the data to be corrected, the proposed correction, and provide supporting documentation if necessary.
3.3 VitalyBook.com will implement valid corrections within 30 days of receiving the request.

  1. Right to Erasure (Right to be Forgotten)

4.1 Users may request deletion of their personal data by emailing [email protected] with “Data Deletion Request” in the subject line.
4.2 Data will be deleted if:
(a) It is no longer necessary for the purposes for which it was collected.
(b) The user withdraws consent and there is no other legal ground for processing.
(c) The data has been unlawfully processed.
4.3 VitalyBook.com may retain data where required by law or for the establishment, exercise, or defense of legal claims.
4.4 Deletion requests will be completed within 30 days of receiving a valid request.
4.5 Data shared with third-party services (such as Google Analytics) will be anonymized where possible; complete removal may be subject to the third party’s policies.

  1. Right to Restriction of Processing

5.1 Users may request restriction of processing by emailing [email protected] with “Data Restriction Request” in the subject line.
5.2 Restriction may be requested if:
(a) The accuracy of the data is contested.
(b) Processing is unlawful and the user opposes erasure.
(c) VitalyBook.com no longer needs the data, but the user requires it for legal claims.
(d) The user has objected to processing pending verification of legitimate grounds.
5.3 While processing is restricted, VitalyBook.com will store the data but not process it further except as permitted by law.

  1. Right to Object to Processing

6.1 Users may object to processing of their data based on legitimate interests or for direct marketing by emailing [email protected] with “Objection to Processing” in the subject line.
6.2 Upon receiving a valid objection, VitalyBook.com will cease processing the data for the relevant purposes, unless there are compelling legitimate grounds or legal requirements to continue.

  1. Right to Data Portability

7.1 Users may request their personal data in a structured, commonly used, and machine-readable format by emailing [email protected] with “Data Portability Request” in the subject line.
7.2 Data portability applies only to data provided by the user and processed by automated means, where technically feasible.
7.3 VitalyBook.com will provide the data in a format such as CSV or JSON within 30 days of receiving a valid request.

  1. Exercising Rights

8.1 Users may exercise any of the above rights by contacting VitalyBook.com at [email protected] or via the contact form on the website.
8.2 Users should clearly state the right they wish to exercise and provide sufficient information for verification.

  1. Verification

9.1 VitalyBook.com will verify the identity of users before fulfilling any request related to personal data.
9.2 Users may be asked to provide additional information to confirm their identity.
9.3 No information will be disclosed, corrected, or deleted without proper verification.

  1. Response Timeframes

10.1 VitalyBook.com will respond to user requests within 30 days of receipt, as required by applicable law.
10.2 If additional time is required due to complexity or volume of requests, users will be notified of the extension and the reasons for the delay.

  1. Fees

11.1 Exercising these rights is free of charge.
11.2 VitalyBook.com may charge a reasonable fee for repetitive, manifestly unfounded, or excessive requests, as permitted by law. Users will be informed of any applicable fees before processing the request.

  1. Exceptions and Limitations

12.1 Certain rights may be limited or denied where VitalyBook.com is legally required to retain data, where fulfilling the request would adversely affect the rights and freedoms of others, or where technical feasibility prevents compliance.
12.2 Users will be informed of the reasons for any denial or limitation of their request.

  1. Withdrawal of Consent

13.1 Where processing is based on user consent (such as newsletter subscriptions), users may withdraw consent at any time by using the unsubscribe link in emails or by contacting [email protected].
13.2 Withdrawal of consent does not affect the lawfulness of processing based on consent before its withdrawal.

 

Data Retention

  1. Categories of Personal Data

1.1. Contact Form Submissions: Names, email addresses, and messages submitted via the website contact form.
1.2. Newsletter Subscribers: Email addresses collected for the purpose of distributing newsletters and updates.
1.3. User Comments: Names, email addresses (if provided), and comment content posted on blog posts or other interactive sections.
1.4. Account Data (if applicable): Usernames, passwords (or password hashes), and profile information associated with user accounts.
1.5. Analytics Data: Pseudonymized or anonymized IP addresses, browser types, device information, and website usage data collected through analytics tools such as Google Analytics.
1.6. Transaction Data (if applicable): Order details, shipping addresses, and payment information related to purchases made directly through the website.

  1. Retention Periods

2.1. Contact Form Submissions: Retain for 12 months from the date of submission.
2.2. Newsletter Subscribers: Retain email addresses until the subscriber unsubscribes from the newsletter.
2.3. User Comments: Retain indefinitely or until the user requests removal, unless legal obligations require otherwise.
2.4. Account Data (if applicable): Retain as long as the account remains active. If an account is inactive for 24 months, notify the user and provide an option to reactivate. If no response is received, delete the account and associated data.
2.5. Analytics Data: Retain user-level data for 14 months in accordance with analytics provider settings. Retain aggregated, anonymized data indefinitely for statistical purposes.
2.6. Transaction Data (if applicable): Retain for seven years to comply with accounting and tax regulations. Anonymize or pseudonymize after this period.

  1. Retention Criteria

3.1. User Request: Delete personal data promptly upon a valid user request, unless retention is required by law.
3.2. Unsubscription: Remove email addresses from the newsletter list immediately upon unsubscription.
3.3. Inactivity: Delete inactive account data after 24 months of inactivity, following notification to the user.
3.4. Data Minimization: Regularly review and delete data that is no longer necessary for the purposes for which it was collected.
3.5. Legal Obligations: Retain data for longer periods if required to comply with legal obligations, such as tax laws or court orders.

  1. Legal Compliance

4.1. Data retention practices comply with applicable laws, including the California Consumer Privacy Act (CCPA), the General Data Protection Regulation (GDPR), and other relevant international data protection laws.
4.2. Honor user rights regarding data access, rectification, erasure, restriction of processing, data portability, and objection, as required by applicable law.

  1. Anonymization and Pseudonymization

5.1. Anonymize or pseudonymize identifying information in analytics data to protect user privacy.
5.2. Retain anonymized data indefinitely for statistical and analytical purposes.

  1. User Rights and Deletion Requests

6.1. Users may request deletion of their personal data at any time by contacting the website owner via the contact details provided on the website.
6.2. Verify the identity of the requester before processing any deletion request.
6.3. Respond to deletion requests within the timeframes required by applicable law.

  1. Review and Updates

7.1. Review this data retention policy periodically to ensure ongoing compliance with legal requirements and to reflect changes in business practices.
7.2. Update this policy as necessary and notify users of any material changes in accordance with the Privacy Policy.

 

Security Measures

  1. Technical Safeguards

1.1. VitalyBook.com implements spam filtering to protect against malicious emails and form submissions.
1.2. The website uses firewall protection to prevent unauthorized access to servers and data.
1.3. All website traffic is encrypted using Secure Socket Layer (SSL) technology (HTTPS), with a valid and up-to-date SSL certificate.
1.4. Regular malware scans are conducted on the website and server to detect and remove malicious software.
1.5. A Web Application Firewall (WAF) is in place to protect against common web exploits.

  1. Data Encryption

2.1. All data transmitted between users’ browsers and VitalyBook.com servers is encrypted using SSL/TLS protocols.
2.2. Personal data stored on servers or third-party services is encrypted at rest using strong encryption algorithms, such as AES-256.
2.3. Encryption keys are securely managed and stored, with access limited to authorized personnel only.

  1. Access Controls

3.1. Access to personal data is granted only to individuals who require it to perform their specific duties, following the principle of least privilege.
3.2. All user accounts with access to personal data must use strong, unique passwords.
3.3. Multi-factor authentication (MFA) is required for all administrative accounts and accounts with access to sensitive personal data.
3.4. Regular access reviews are conducted to ensure permissions are appropriate and unauthorized access is revoked promptly.

  1. Regular Security Assessments

4.1. Vulnerability scans are performed regularly on the website and server to identify security weaknesses.
4.2. Periodic penetration testing is conducted to assess the effectiveness of security measures.
4.3. Secure code review practices are implemented to identify and address security vulnerabilities in website code.

  1. Incident Response Plan

5.1. VitalyBook.com maintains an incident response plan to address security incidents and data breaches.
5.2. Procedures are in place for identifying and reporting security incidents.
5.3. Steps are defined for containing the impact of security incidents, including isolating affected systems.
5.4. Processes are established for eradicating the cause of incidents and restoring systems to normal operation.
5.5. Procedures exist for recovering lost or compromised data.
5.6. Affected users and regulatory authorities are notified of data breaches as required by applicable laws, including CCPA and GDPR.

  1. Employee Training

6.1. Individuals handling personal data receive regular training on data protection principles and privacy.
6.2. Employees are educated on security policies and procedures.
6.3. Training includes phishing awareness and secure password management practices.

  1. Vendor Security

7.1. Third-party service providers are assessed for appropriate security measures to protect personal data.
7.2. Data processing agreements are in place with third-party vendors, outlining security responsibilities and data protection obligations.
7.3. The security practices of third-party vendors are monitored regularly to ensure adequate controls are maintained.

  1. Physical Security

8.1. The website is hosted on secure data centers with restricted physical access.
8.2. Physical access controls limit entry to server rooms or data centers.
8.3. Surveillance systems monitor physical access to infrastructure.

  1. Regular Software Updates

9.1. Security updates for server operating systems are installed regularly.
9.2. Applications, including content management systems and plugins, are kept up-to-date with the latest security patches.
9.3. Automated updates are enabled where possible to ensure prompt application of security patches.

  1. Data Backups

10.1. Website data, including personal data, is backed up frequently to minimize data loss.
10.2. Backups are stored securely in a location separate from the primary server.
10.3. Backups are tested regularly to ensure successful restoration.

 

Severability

If any provision or part of this Agreement is determined to be invalid, illegal, or unenforceable by a court of competent jurisdiction, such provision or part shall be severed from this Agreement, and the remaining provisions shall continue in full force and effect. The parties agree that any invalid, illegal, or unenforceable provision shall be replaced by a valid and enforceable provision that most closely reflects the original intent of the parties, to the extent permitted by applicable law. This clause is intended to ensure that the Agreement remains effective and enforceable, even if any part is found to be otherwise unenforceable under U.S., EU, or other applicable international laws.

Waiver

No failure or delay by either party in exercising any right, power, or privilege under this Agreement shall operate as a waiver thereof, nor shall any single or partial exercise of any such right, power, or privilege preclude any other or further exercise thereof or the exercise of any other right, power, or privilege. Any waiver of any provision of this Agreement will be effective only if made in writing and signed by the party against whom the waiver is sought to be enforced. The waiver of any breach or default shall not constitute a waiver of any subsequent breach or default.

Entire Agreement

This Agreement constitutes the entire understanding and agreement between the parties with respect to the subject matter hereof and supersedes all prior or contemporaneous agreements, representations, warranties, and understandings, whether written or oral, relating to such subject matter. No amendment, modification, or addition to this Agreement shall be binding unless in writing and signed by both parties. The parties acknowledge that they have not relied on any statement, representation, warranty, or agreement of the other party or of any other person on such party’s behalf, except as expressly set forth in this Agreement.

Attestation

IN WITNESS WHEREOF, the undersigned hereby acknowledge that they have read and understood the terms and conditions of this Agreement, effective as of May 6, 2025, relating to the use, operation, and data practices of VitalyBook.com, the personal author platform managed by Vitaly Magidov. The parties affirm that the information provided herein is true and accurate to the best of their knowledge and that they agree to be bound by the terms set forth in this Agreement, including all privacy, compliance, and operational provisions as required under U.S., EU, and other applicable international laws.

Signature

Vitaly Magidov
Owner & Operator, VitalyBook.com
Date: May 5, 2025